Privacy Policy

How information is collected, used, and protected.

Privacy Statement: User privacy is respected. All file processing tools on this website (such as PDF mergers, image editors, and signature tools) operate primarily client-side inside your web browser. Uploaded files are processed strictly for the requested task and are not stored permanently on the server.

1. Information Collected

ToolBayan collects minimal personal data. Details are only collected when voluntarily provided by users, such as:

  • Contact Information: Name and email address when submitting queries via the contact form.
  • Technical Usage Metadata: IP address, browser type, device information, operating system, and visitation times to help diagnostic performance and improve site operation.

2. Uploaded Files

Files uploaded to this platform (e.g. PDFs, signature scans, profile images) are processed solely for the execution of the requested utility or operation.

  • Files are processed locally within your web browser where possible, or passed securely to transient, memory-only scripts.
  • Uploaded files are not intentionally stored permanently after processing is complete.
  • User-provided content or document information is not sold.
  • Uploaded documents are not shared with third parties, except in extreme circumstances when required by law or judicial authority.

Warning on Classified Content:

It is recommended to avoid uploading highly confidential, top-secret, or classified state information. Users remain responsible for checking internal agency data security guidelines before utilizing web-based document tools.

3. Cookies

Cookies are used to improve the browsing experience. Cookies are small data files placed on your device to store user preferences, optimize responsiveness, and maintain session parameters. You can disable cookies in your browser settings, though doing so might affect certain persistent configurations.

4. Analytics

This website may use privacy-compliant web analytics tools to track overall usage volume, search queries, and tool utilization frequencies. This analytics data is aggregated and does not contain personal identifying information, serving only to help identify which tools require enhancement.

5. Third-Party Services

Static resources (such as Google Fonts or Bootstrap CDNs) may be loaded from third-party networks. Additionally, links to external official directories (like DBM, CSC, COA) are provided for convenience. These external websites operate under their own independent privacy policies, and liability is not accepted for their collection policies.

6. Data Retention

Contact form messages are retained only as long as necessary to address the inquiry (typically 6 months). Technical log files are automatically purged or rotated regularly. No persistent databases are kept containing files uploaded to formatting and cropping tools.

7. User Responsibilities

Users are responsible for ensuring they have appropriate rights, clearances, and permission to upload files, texts, or documents to the platform. By using the services, you affirm that the content uploaded does not violate copyright, privacy rights, or statutory regulations of your respective agency or organization.

8. Contact Information

For any concerns regarding this Privacy Policy or your data protection rights, you may contact the platform administrator using the Contact Form page.