Privacy Policy

1. Information Collected

ToolBayan collects minimal personal data. Details are only collected when voluntarily provided by users or necessary for service delivery, such as:

• Contact Information: Name and email address when submitting queries via the contact form.
• Feature-Specific Data: Selected features (such as custom shortened links or user-saved preferences) store the specific information required to provide their intended functionality. Offline utilities (such as task lists and organizational charts) store user drafts locally within your browser's local storage (localStorage) without sending them to our database.
• Technical Usage Metadata: IP address, browser type, device information, operating system, and visitation times to help diagnostic performance and improve site operation.

2. Uploaded Files

Files uploaded to this platform (e.g. PDFs, signature scans, profile images) are processed solely for the execution of the requested utility or operation.

• Files are processed locally within your web browser where possible, or passed securely to transient, memory-only scripts.
• Uploaded files are not intentionally stored permanently after processing is complete.
• User-provided content or document information is not sold.
• Uploaded documents are not shared with third parties, except in extreme circumstances when required by law or judicial authority.

3. Cookies and Local Storage

Cookies and browser local storage (such as localStorage) are used to improve your browsing experience. These allow the website to remember user preferences (such as notice dismissals or tool configurations), keep local drafts for offline-capable tools without transmitting them to a server, optimize responsiveness, and maintain session parameters. You can disable cookies or clear local storage through your browser settings, though doing so may reset your saved local preferences and offline tool data.

4. Analytics and Visitor Counting

This website uses internal server logs, activity telemetry, and web analytics to record overall visitation volume, popular tools, search queries, and site performance. These records (which include IP addresses, browser user agents, and page events) are processed to calculate aggregate visitor counts, understand how tools are used, maintain platform stability, and help guide ongoing enhancements.

5. Advertising and Google AdSense Disclosures

To keep ToolBayan free and accessible for civil servants, students, and citizens, this website displays or may display advertisements served by third-party advertising vendors, including Google AdSense.

• Third-Party Cookies: Third-party vendors, including Google, use cookies to serve ads based on a user's prior visits to ToolBayan or other websites across the Internet.
• Advertising Cookies and Personalization: Google's use of advertising cookies (including DoubleClick and DART cookies where applicable) enables it and its partners to serve ads to users based on their visits to ToolBayan and other sites on the Internet. Ads may be personalized or non-personalized depending on user settings, location, and applicable consent choices.
• Opting Out and Managing Preferences: Users may opt out of personalized advertising by visiting Google Ads Settings. Alternatively, users can opt out of third-party vendors' use of cookies for personalized advertising by visiting AboutAds.info.
• Third-Party Advertising Technologies: Third-party ad networks or ad servers may use cookies, JavaScript, or Web Beacons in their respective advertisements and links displayed on ToolBayan. These technologies may automatically receive your IP address when ad requests are transmitted. ToolBayan does not control or have access to cookies or tracking technologies used by third-party advertisers, and their information practices are governed by their independent privacy policies.
• Data Separation: ToolBayan does not collect, track, or store personal profiling data or advertising identifiers in its own database. All advertisement serving, measurement, and personalization or non-personalization technologies are operated directly by Google and authorized third-party ad networks.

6. Third-Party Services

Static resources (such as Google Fonts or Bootstrap CDNs) may be loaded from third-party networks. Additionally, links to external official directories (like DBM, CSC, COA) are provided for convenience. These external websites operate under their own independent privacy policies, and liability is not accepted for their collection policies.

7. Data Retention

Contact form messages are retained only as long as necessary to address the inquiry (typically 6 months). Technical log files and temporary conversion files are automatically purged or rotated regularly. No persistent databases are kept containing files uploaded to formatting, image conversion, or cropping tools.

8. User Responsibilities

Users are responsible for ensuring they have appropriate rights, clearances, and permission to upload files, texts, or documents to the platform. By using the services, you affirm that the content uploaded does not violate copyright, privacy rights, or statutory regulations of your respective agency or organization.

9. Contact Information

For any concerns regarding this Privacy Policy or your data protection rights, you may contact the platform administrator using the Contact Form page.