Memorandum Writing Guide

Memorandum Writing Guide

A memorandum (memo) is used for internal communication within an agency.

Core Structure

1. Header: Clean layout containing TO, FROM, DATE, and SUBJECT lines.
2. Opening: State the purpose of the memo immediately (e.g., "The purpose of this memo is to announce...").
3. Body Paragraphs: Bullet key points for scannability.
4. Action Close: Clearly define next steps and deadlines.

Best Practices

Keep the layout logical. A memo should generally address a single subject to avoid confusion and file-tracking errors.