Preparing Professional Office Documents
Professional layouts reflect the competence and credibility of your agency. Establish these standards in your office documents.
Layout Standards
- Font Selection: Use clean, modern fonts. Standardize on Arial, Calibri, or Times New Roman.
- Standard Margins: The default setting is 1 inch (2.54 cm) on all sides.
- Clear Spacing: Use 1.15 to 1.5 line spacing for general correspondence to ensure readability.
Formatting Rules
- Active Voice: Write "The director signed the order" rather than "The order was signed by the director."
- Directness: Keep sentences under 25 words. Avoid excessive administrative jargon.
